Last Updated: May 15, 2026
1. Who We Are
SBAS is a professional membership organization. Our website provides information about the organization, membership, events, programs, communications, and related activities.
You may contact us about privacy questions or requests at:
info@sbas.net
15821 Ventura Blvd Ste 400
Encino, CA 91436
2. Information We Collect
We collect information that you provide directly to us, information generated through your use of the website, and limited information from third-party service providers that help us operate the site.
Information you provide
Depending on how you interact with SBAS, we may collect:
- Name
- Email address
- Mailing address
- Phone number
- Professional title, institution, department, or affiliation
- Membership status and membership history
- Username and account profile information
- Event registration information
- Form submissions, applications, surveys, or requests
- Payment-related information, if you pay dues, register for an event, donate, or make another transaction
- Communications you send to us
We do not intentionally collect Social Security numbers, driver’s license numbers, passport numbers, or similar government identification numbers through the website.
Account and password information
If you create an account, we store the information needed to maintain that account. Passwords are stored using one-way password hashing. SBAS staff and website administrators cannot view your password.
Payment information
If payments are accepted through the website, payment processing may be handled by third-party payment processors. SBAS does not intend to store full credit card numbers on its website.
Automatically collected technical information
When you visit the website, our server, security tools, analytics tools, and WordPress may collect limited technical information, such as:
- IP address
- Browser type and version
- Device type
- Operating system
- Pages visited
- Date and time of visit
- Referring website or link
- Login, security, and error logs
This information is used for website operation, security, analytics, troubleshooting, and abuse prevention.
3. How We Use Information
We use personal information for legitimate organizational purposes, including to:
- Create and manage member accounts
- Process membership applications, renewals, event registrations, payments, and donations
- Communicate with members and website users
- Send organizational updates, meeting information, newsletters, and administrative notices
- Respond to inquiries and support requests
- Manage programs, committees, events, applications, and related organizational activities
- Maintain accurate organizational and membership records
- Improve the website and user experience
- Monitor website traffic and usage
- Protect the website, members, and organization from fraud, spam, unauthorized access, abuse, or security threats
- Comply with legal, tax, accounting, governance, or administrative obligations
4. How We Share Information
SBAS does not sell personal information.
SBAS does not share personal information with third parties for their independent marketing purposes without permission.
We may share information in limited circumstances, including:
Service providers
We may use trusted third-party service providers to help operate the website and organization. These may include website hosting providers, payment processors, email platforms, analytics providers, spam-prevention tools, security tools, membership management systems, event registration platforms, and similar vendors.
These providers may process information only as needed to provide services to SBAS.
Organizational purposes
We may share limited information with SBAS officers, board members, committee members, staff, contractors, or volunteers when needed for legitimate organizational work.
Legal or safety reasons
We may disclose information if required by law, subpoena, court order, legal process, or government request, or if we believe disclosure is reasonably necessary to protect the rights, safety, or security of SBAS, our members, website users, or others.
With your permission
We may share information when you ask us to do so or give us permission.
5. Cookies and Similar Technologies
The SBAS website uses cookies and similar technologies to operate the site and improve functionality.
Cookies may be used to:
- Keep users logged in
- Remember account or display preferences
- Support website forms and security tools
- Help prevent spam, fraud, or abuse
- Measure website traffic and performance
- Support analytics or embedded third-party content
If you log in to the website, WordPress may set cookies that allow the site to recognize your session and remember login preferences. These cookies are part of normal website operation.
You can control cookies through your browser settings. Some parts of the website may not work properly if cookies are disabled.
6. Analytics and Website Measurement
SBAS may use analytics tools to understand how visitors use the website. These tools may collect information such as pages visited, approximate location, device type, browser type, referring websites, and general usage patterns.
Analytics information is generally used in aggregate to evaluate website performance, improve content, and understand audience needs.
7. Embedded Content and Third-Party Websites
Pages on the SBAS website may include embedded content or links from third-party websites, such as videos, maps, forms, payment pages, social media posts, or external articles.
Embedded content from another website behaves as if you visited that third-party website directly. Those websites may collect information, use cookies, track interactions, or apply their own privacy policies.
SBAS is not responsible for the privacy practices of third-party websites.
8. Email Communications
If you provide your email address, SBAS may send you administrative messages, membership notices, event information, newsletters, or other organizational communications.
You may unsubscribe from non-essential marketing or newsletter-style emails by using the unsubscribe link, if provided, or by contacting us. SBAS may still send necessary administrative or transactional messages, such as membership, payment, account, or event-related notices.
9. Comments, Public Posts, and User-Submitted Content
If the website allows comments, directory listings, profiles, discussion areas, or other public submissions, information you choose to post may be visible to others.
Please do not submit information that you do not want made public.
If public comments are enabled, WordPress may collect the information submitted in the comment form, along with IP address and browser information, to help detect spam and abuse.
10. Data Retention
We retain personal information only as long as reasonably necessary for the purposes described in this Privacy Policy, including organizational, membership, legal, tax, accounting, security, and historical recordkeeping purposes.
For example:
- Membership and account records may be retained while your account or membership is active and for a reasonable period afterward.
- Payment and transaction records may be retained as needed for accounting, tax, audit, and legal purposes.
- Security logs may be retained as needed to protect the website and investigate suspicious activity.
- Email communication records may be retained as needed for organizational administration.
We may delete or anonymize information when it is no longer needed.
11. Security
SBAS uses reasonable administrative, technical, and organizational safeguards to protect personal information.
No website, email system, or online service can guarantee absolute security. Users are responsible for maintaining the confidentiality of their account credentials and should use strong, unique passwords.
If you believe your account or information may have been compromised, please contact us promptly.
12. Your Choices and Privacy Rights
Depending on where you live and how you interact with SBAS, you may have the right to request that we:
- Confirm whether we have personal information about you
- Provide access to personal information we maintain about you
- Correct inaccurate information
- Delete certain personal information
- Limit or object to certain uses of your information
- Stop sending non-essential email communications
Some requests may be subject to identity verification. We may also need to retain certain information for legal, accounting, security, governance, or legitimate organizational purposes.
To make a privacy request, contact us at:
13. California Privacy Notice
SBAS does not sell personal information.
SBAS does not knowingly share personal information for cross-context behavioral advertising unless specifically disclosed through the website or a related service.
California residents may have additional rights under California privacy laws, including rights to know, access, correct, delete, or limit certain uses of personal information, depending on the circumstances and applicable law.
To submit a California privacy request, contact us at:
14. International Visitors
SBAS is based in the United States. If you access the website from outside the United States, you understand that your information may be processed and stored in the United States or in other locations where our service providers operate.
Where applicable, international users may have additional privacy rights under local law. We will make reasonable efforts to respond to privacy requests consistent with applicable legal obligations.
15. Children’s Privacy
The SBAS website is intended for adults and professional audiences. We do not knowingly collect personal information from children under 13. If we learn that we have collected personal information from a child under 13 without appropriate consent, we will take reasonable steps to delete it.
16. Do Not Track Signals
Some browsers offer “Do Not Track” signals. Because there is not a consistent industry standard for how websites should respond to those signals, the SBAS website may not respond to them automatically.
You can manage cookies and tracking preferences through your browser settings and, where available, through settings offered by third-party tools used on the website.
17. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. When we make material changes, we will update the “Last Updated” date above. Continued use of the website after changes are posted means the updated policy applies going forward.